Job Description
- Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
- Prepare/update travel expense forms
- Receive travel expense forms from employees
- Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
- Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
- Update employees accounts for all expenses every month and forward employees statement to payroll team
- Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
- Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
- Coordinate with MDM team for the creation of new employee segments in EBS
- Reconcile advances and expenses booked on monthly basis
- Sales & Collection, Rents and Reporting:
- Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger. Ensure all manual invoices are obtained from shops and filed in the appropriate filing folder for reference and review purposes
- Review of entries related to cash and credit card collections prepared by team members and forward to Chief Accountant for approval and posting
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of gift voucher transactions, ensuring the analysis has been agreed to the gift voucher control account in the general ledger
- Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger.
- Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
- Prepare cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure and submit to Chief Accountant for approval.
- Reconcile sales posted in GL to POS reports and management accounts
- Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
- Reconcile consignment sales in department stores and escalate any discrepancies to Retail Finance and Operations
- Vouch and approve payments related to shop rents, license fees and other shop expenses
- Review back office expenses and related accruals, posting of payroll and other provisions
- Review cash on hand schedules for retail entities
- Review stock reconciliation and posting of stock obsolescence provisions
- Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
- Provide all the documents required by the auditors to perform sales certification
- Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
- Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank
- Verify the accuracy of invoices and other accounting documents and records
- Intercompany:
- Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
- Book invoices from Intercompany suppliers
- Raise recharge invoices to Intercompany
- Reconcile records with inter-company customers and suppliers
- Prepare and update records for checks’ requests and invoices for payment to Inter-companies
- Verify the accuracy of invoices and other accounting documents and records
- Ensure proper filing of the payment documents for future retrieval
- Update cash flows and release payments in a timely manner
- Support in cash management, banking, vendor relationships and implementation of the ERP system
Job Requirements
- Fluent English
- 2-4 Years of Experience in Accounting
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