Personal Assistant at Shell

Job Description

• Excellent administrative/secretarial skills. Ability to work independently, set priorities and manage workload. Display initiative, flexibility, efficiency, tact and diplomacy at all times.- Excellent interpersonal skills
• Diary management (paper and electronic) – allocates and prioritizes time.
• Travel booking including, flights, accommodation, cars and any visas that may be required. Coordinate arrangements internationally, ensuring all required connections, visas, itineraries and travel documents are provided
• Scheduling meetings – arrange internal/external meetings/teleconferences, including researching dates for events, coordinating participation, booking rooms
• Set-up of Video Conferencing, Audio Conferencing and Web Conferences.
• Process expenses and track accordingly- Costs/budget – process invoices as appropriate.- Set up and maintain paper based and electronic filing systems and contact lists.
• Print paperwork as required, copying, faxing, scanning, distribution and electronic filing of documents.
• Handle arrangements for external/internal visitors to ensure they have positive experience when visiting offices.
• Team meetings management – select venue, collate pre-read and meeting details to send out prior to event. Also need to organize transfers to/from airport, dinner venues, choose menus, etc.
• Assisting in preparation of documents, reports, presentation material
• Ad hoc admin tasks, for example, couriering of documents, arranging hospitality, car bookings, managing office supplies, photocopying and faxing- Maintaining organization charts, SharePoint and webpages 

Job Requirements

• University degree holder
• Excellent administrative/secretarial skills.
• Ability to work independently, set priorities and manage workload
• Display initiative, flexibility, efficiency, tact, and diplomacy at all times
• Excellent interpersonal skills
• Substantial experience as a Personal Assistant/Management
• Restricted/sensitive information to be treated with a high degree of confidentiality
• Professional, flexible and pro-active attitude.
• Ability to multi-task and manage high workload to tight timelines.
• A high level of interpersonal skills and team working, able to communicate effectively at all levels including senior management.
• PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software.
• Proficiency in systematically maintaining accurate records pertaining to activities such as meeting, travel, correspondence, and events.

Apply Via The Following Link