Job Description
- Handle all bank requirements and needs, payments/invoices/bills, follow the procurement process, administrate all bank facilities, acquire new suppliers/vendors, manage labor force, car fleet, petty cash, mailing unit, prepare procurement and administration estimated budget and manage archiving and contracts.
- Handle all branches and HO requirements and periodically collect their requirements and regularly follow up with them.
- Manage the suppliers & vendors database update (current & potential) and ensure availability of potential suppliers.
- Manage and maintain Suppliers/Providers Relationship and participate in acquiring new potential suppliers to the bank’s portfolio after conducting market research.
- Ensure the fulfillment of investigation & compliance process for new suppliers and obtain the necessary approvals from compliance and legal if required.
- Ensure obtaining initial approvals required to fulfill the procurement cycle.
- Manage selling unwanted bank items in a proper way.
- Handle invoices/Bills/Payments and coordinate with finance team to settle the invoices and follow invoices, payments SLA and workflow.
- Ensure that all invoices/Bills/Payments and prices adhere to bank’s contracts, approvals, SLA, MSA and PO
- Manage the Petty Cash and ensure its appropriate allocation.
- Prepare the Procurement and Administration department estimated budget.
- Manage bank assets and review branches and head office inventory checks and match them with our records.
- Manage labor force, assigned bank Warehouse/s, Stores and regularly update the stock and monitor stock level and update the store items in the inventory soft and/or hard copies.
- Manage bank Car fleet and dispatching them according to business lines needs and handling cars maintenance, licensing and insurance.
- Handle hotels, accommodation and air flight tickets booking for bank employees.
- Saving on overall spending by finding alternatives solutions to reduce the cost and abide to the department budget.
- Temporary represent the bank in government, courts and police departments.
- Workflow weekly update by end of every week with all tasks and last updates and constant update on all tasks with the Procurement and Facility Manager
Job Requirements
- Bachelor’s degree.
- Minimum 2 years of experience in Banking in UAE.
- proficiency in English and good in Arabic.
- Adhering to the Bank’s internal policies and procedures
- Guidelines and regulations
- Accuracy and quality of work.
- Problem solving
- Efficiency
- Negotiation skills
- Communication skills
- Time management
- Ability to manage different tasks and assignments in parallel.
- Interpersonal skills
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